Following the upsurge in payment fraud, public institutions are being asked to step up their vigilance regarding the creation of their supplier and customer database. Many institutions have had to deal with bogus invoices issued by bogus companies.
Consequently, to effectively secure our third-party database, the creation sheets available here on the ENT, whether for suppliers or customers, must be carefully completed and supported by two essential documents:
- a standardised bank details form, or “RIB” (for French companies), specifying the name and address of the account holder, the name and address of the bank holding the account, the account number and the IBAN;
- proof of the existence of the group, company or self-employed person (in France, the “KBIS extrait” document) identification in the SIRENE directory, etc. For natural persons: the identity document.
For companies outside France, any official document used to verify the company name, exact address, tel. no., VAT number, intra-community VAT if applicable, bank account no. This may be a quote by the company, the deed of commitment in the context of a public procurement contract, or a contract specifying the various parties involved.
If these forms are not complete, the suppliers or customers will not be created in the institution’s database.